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These are the settings that should be there when you run block builder and assigner. They are found under Tools → Options → Student Assigner
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| Note |
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IMPORTANT: Avoid using all special characters, including single and double quotation marks (e.g. “, ‘) in the course combination IDs. |
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In "Secondary Files" under "Course Characteristics" batch edit all course characteristics that represent a Reserve/Course and the “Space” course characteristic and remove the option “Section(s) and/or Component(s) are Available Only to Students Requesting this Characteristic”. Also check the "Marker for them as they will be easier to find later. Don't select any of the "campus" locations - UW, BLND, ONLN
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This is under Secondary files, select all the reserves (not campus types)
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Under "Tools" run the "Balance Enrollment Based on Demand..." loop with only course combinations as demand until the scheduling vs actual enrolment values look good.
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The manually created academic blocks that represent an actual group of students should have the type “For Actual group of Students”, the right number of students it represents and the option “Ignore from Academic Block Builder” should not be checked.
Batch edit all course characteristics that represent a Reserve/Course and the “Space” course characteristic and check the option “Section(s) and/or Component(s) are Available Only to Students Requesting this Characteristic”.
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Check the flag in the course characteristic
Run the Balance Enrollment Based on Demand loop Students, course combinations and academic blocks as demand until the scheduling vs actual enrollment values look good.
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Don’t select any filters on the next three four screens
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There will be more errors - this is where who ever has attached the reserves will see any errors or missed reserves.
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Right click on the block that has an error and select Edit Course Combination. Under Course Combination requests open the course that has the error and determine what needs to be fixed. Either a missing reserve, or the reserve isn't added to the program list.
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The errors can be dealt with in a very similar approach to the above for "to spread things out", however less will be forced, so you add the whole course and components that's missing then see which one gives the fewest conflicts (ideally zero). Some courses won't add as TimeTabler can see that it's going to cause troubles during scheduling. Add it and make it your future problem... sorry about it.
Ensure that the Academic Blocks can be shown to the reps by selecting all academic blocks with the “system generated” flag, and unselect the flag. Otherwise when the DCU opens they will not appear for them.
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Ready to begin scheduling, finally!!
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