Accessing Records
By logging in to VIF absence.uwaterloo.ca (vif.uwaterloo.ca Instructors ) instructors should automatically be able to access all records relevant to them for the last 2 terms displayed as a calendar:
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Instructors who only see a You Shouldn’t Be Here message upon logging into the website have no records for their courses within the last 2 terms! If you’re aware of some absences that you’re not able to see, reach out to your undergraduate office to ensure your user ID is correctly tied to the your courses in question!Quest |
The line items in each calendar day indicate the number of students with an approved absence for a given section they teach.
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VIF - Verification of Illness Form: A formal Doctor’s note has been submitted and subsequently vetted and approved by unit administrators
EC - Extenuating Circumstance: A non-illness reason has been submitted with documentation, then vetted and approved by unit administratorsOTHER: A special case has been made for the absence. This is rarely used, but you may need to reach out to administrators if no details are given for a record.
ST - Short Term: Undergraduate students are granted a once-per term self-declarable absence up to 2 days*
SD - Self Declared: This covers COVID and other self-declared Flu-like symptoms that the university honours*
RL - Religious/Creed: Absences due to religious or creed observances*
OTHER: A special case has been made for the absence. This is rarely used, but you may need to reach out to administrators if no details are given for a record.
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More information on Short Term and / Self-Declared / Religious absences can be found here: https://uwaterloo.ca/registrar/current-students/undergraduate-student-short-term-absences. These records are automatically imported 3 times per day on weekdays. |
Requesting Access to Records
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More than 2 terms back
For a course where you aren’t the Instructor “Instructor of RecordRecord”
That you should have access to but don’t
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Your watiam username (eg. mvucicev)
Every course section that needs to be covered
The reason access is required
Administrators within your unit will follow unit policy when granting access.