Producing historical data reports
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Run the following Query to Excel for the past three like terms: UW_RS_SCH_HIST_ENRL_SB – All three terms in one query (doesn’t matter the order)
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Delete the top row
Highlight the new top row and go to data tab to turn on filters
Delete blank row if there is one (sometimes there is and sometimes there isn’t)
Select everything by selecting top left corner triangle, double click in between the 2 rows to resize the rows (then it’s all on one page)
Go to location the Location column filter: select the exchange courses only and then delete them (If asked if other Off courses should be removed – no as they are still courses)
Column and Row order should already come in sorted correctly – doesn’t affect results even if it isn’t
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Select only the data, then go the Insert tab, select pivot table, ensure “yes to new worksheet” is selected, then just click ok
In the Pivot Tale Table Fields, as seen below click and drag the options to the boxes except with the exception noted in step C:Note that you the information box below.
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You do not drag over “Values”, it will appear once the Sum of Enrollment and Sum of Cap Total are dragged down |
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After Pivot Table is created:
Once the Pivot table is set up you need to stop subtotaling rows – check it off for Career, Acad Group, Acad Org, Subject and Catalog - right click on the cell and unselect subtotal, right click Total Sum of Enrollment Total and Total Sum of Cap Enrl and select remove grand total. Also remove Grand total of last row of the data (bottom of spreadsheet)
Freeze the top rows: delete the 2 top blank rows. Select the first row under the blue area, select view tab, select freeze panes, and then click freeze panes
Right click on any cell and select pivot table options, go to display, click Classic PivotTable layout. After doing this go back and unselect it (makes the view easier to read)
Select whole pivot table again and click the line between the A&B column to resize
Save to R:\Scheduling\Data Analysis\Historical Data & CEM reports\Historical Reportsthe Teams channel “Scheduling and Exams” under Data Analysis. Send to scheduling staff to check for mistakes.
Once it’s checked send to UTC Staff (University Timetabling Committee) – you can find a list of UTC members on the UTC Teams page, go to manage team and a list should come up.all undergrad and graduate scheduling reps.
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From: To: |
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Cc: |
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Subject: Date: Attachments: |
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.xlsx
Good morning |
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scheduling reps! The Spring 2023 scheduling cycle begins next week with the Prior Term Copy run, here is the historical information for prior like terms |
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so |
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you can |
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prepare for the upcoming cycle. It's also posted on the UW Scheduling Reps teams channel here: (insert direct link from Teams to the doc) Thank you!
The Scheduling Office 519-888-4567, ext. |
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49983 |