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How to cancel a meeting
Open the meeting from your calendar by double-clicking on it.
Click the Cancel Meeting button in the top left corner.
Click the Send Cancellation button to notify the attendees.
How to change a (or recurring) meeting time or date
Open the meeting from your calendar by double-clicking on it.
Modify the date and/or time.
Choose to change a single meeting (“Just this one”) or The entire series
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If you choose to change The entire series, the changes you make will be reflected in all of the repeating appointments |
4. Click OK to save your changes
5. Click the Send Update button to notify the attendees.
6. A new window will appear, requiring you to select between:
Sending an update to modified attendees only
orSending an update to everyone
7. Make your selection and click OK.
How to invite other people to a meeting (Inviting people)
When initially creating the meeting invitation, the meeting owner can send invitations based on whether the attendees are required to join the meeting or not.
If an attendee is required to participate in the meeting, enter their email address in the Required field. If the attendee is not required to participate, enter their email in the Optional field.
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The scheduling assistant can be used to ensure that both optional and required attendees are available to join the meeting, as shown below.
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2. After entering the email addresses of all attendees, click Send
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When creating an appointment, you will have to select “Invite Attendees” to show the Required and Optional fields, as shown below. |
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To add additional attendees in an existing meeting, follow the steps below:
Double-click the meeting in Outlook to open it, then add the new attendees in the Required or Optional field, depending on their role in the meeting. The Scheduling Assistant can also be used to confirm their availability
Click Send Update and then select one of the following options:
Send updates only to added or deleted attendees.
This option will only send invites to the newly added or removed attendees
b. Send updates to all attendees.
More information on inviting meeting attendees to an exiting meeting or when initially creating the meeting, please see the article: Inviting people to meeting in Outlook - desktop
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