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This procedure will allow for a few exceptions for term long/one-off bookings for courses/special events that are not midterms to be ahead of the midterm queue. Some general examples are room renovations/maintenance, room repurposing that is cleared by the Director of Scheduling, the Associate Registrar and/or the Registrar. Other exceptions include summer camps (ESQ and ACE), events from the President’s Office (Town Hall Meetings), and events to do with academic integrity.
Business Process
Approximately 3 months prior to a start of each term The day after the final schedule is released in Quest/populated on the SoC: blast email departmental midterm representatives with a term-appropriate version of the following email: https://uwaterloo.atlassian.net/wiki/spaces/SOR/pages/43550180153/Email+-+Submitting+midterm+requests+to+be+addded+to+the+queue+for+future+term+bookings?pageId=43550180153
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Using the procedure Campus - booking a new Reservation/editing an existing one – the Event and activity should be: Midterms/Quizzes/Testing-Related → Midterms/Quizzes/Tests
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There are exceptions to a few rooms on campus in simply halving the room cap in order to double-space a midterm. As requested by Science, in April of 2017: Scheduling staff will use the following chart when booking rooms in DC and STC:
Bldg/Room Number | Capacity to half for midterms/exams |
DC 1350 | 272 |
DC 1351 | 272 |
STC 0010 | 170 |
STC 0020 | 172 |
STC 0040 | 170 |
STC 0050 | 172 |
STC 0060 | 166 |
STC 1012 | 472 |