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Form submissions are auto-sent directly to regstep@uwaterloo.ca, Mary Power, and Marcel David.
Course room requests
Scheduling will code the requests within the DCU, there will be a termly meeting or email to send along the confirmed instructors who have been approved to be in the room just before Scheduling starts scheduling, the approvals will come from Mary Power and Marcel David.
Training will take place in March for spring term, July for fall term, and November for winter term and will be done my by Marcels team.
Once the schedule has been created and posted for each term publicly if a course in the room wants to change their time to an off pattern time that will be permitted (not ideal, though)
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A response is sent back either saying that the active room request has been added to the DCU (we would add the room type of “Active” and pavilion of PHY) by scheduling with the caveat that the room may still be denied, we will let them know when we are about to schedule if the instructor has been allowed to use the room. Have them delete all room request notes/instructor notes/time notes that may refer to using an active room as they are redundant. The forms are then filed under the requested term in the “Active Form Requests” folder in the regstep inbox.
Ad-Hoc bookings
The form is always active. Ad-hoc bookings must also request the room (including non-academic) through the form using the similar steps above for courses. They will remain in a booking queue until after midterms are booked approximately one month before the start of any given term.