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Outlook Contact Group
A contact listgroup in Outlook is a grouping of email addresses collected under one name. A message sent to a contact list goes to all recipients listed in the list. You can include contact lists in messages, meeting requests, and in other contact lists.
For Windows: How to create a contact group or distribution list in Outlook for PC
Exchange Distribution List/Group
As of the end of April 2024, Exchange Distribution Lists have been migrated to Exchange Distribution Groups in Microsoft 365
An Exchange Distribution List/Group shows up in the Global Address List (GAL) and is usable to anyone that has access. It also appears as a single recipient to everyone instead of a list of contacts.
To request a Distribution List an Exchange Distribution Group (M365), contact the IST Service Desk with the following information:
name Name of the Distribution List (DL)
owner and membership of the DL
whether Group
Username(s) of the owner(s)
Usernames of the members
Whether there should be any restrictions on who can send to the list.
Managing Distribution
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Group (M365) membership
Web browser / Mac OS users
Log into in to Distribution groups - Outlook Web App (office365.com)
Under Distribution groups I own, double click on the group you would like to edit
Select Membership on the left side of the window.
Add remove members, as needed, using the “+” and “–“ buttons.
Click Save to save your changes.
Outlook for Windows users
Open the Distribution List/Group
In the Outlook Home tab, click on Address Book
Under the Address Book drop down, choose Distribution Lists
Search for the list you own
Double click on it
ORYou can also edit the Distribution List from the To: fields of a message or the Required: field in a calendar event
Right click on the name and choose Open Outlook Properties
Click Modify Members to add/remove members, then click OK
Click Apply then OK.
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