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titleCOVID Message Board edits

For initial opening of the DCU for reps to enter course details:

 

FALL 2020 

DCU Data Entry Period: June 24th - July 9th. 

  

Please enter your instructor names, rooms and forced times. We will not be using meet pattern or forced meet pattern times this term.  

If you have remote courses that do not have times, you can still create a delivery to add an instructor to a course. 

 
Please keep the following points in mind while entering your term information: 

  • We are collecting within the DCU, if you want the time on a delivery to appear on Quest.  

    • If you have online/remote courses with times attached, if you choose not to have these times published, your instructor will be responsible for communicating this information to the students (i.e. LEARN). If you choose to have your times published in Quest you may be creating conflicts for students, so you will need to find a way to accommodate them so that student’s are not disadvantaged by having a synchronous time. 

  • You cannot force off-pattern times into Registrar-managed classrooms. 

    • Please keep in mind that if your deliveries for a section are more than one day, the start time and durations entered must be the same for each day of the week. If you have different times, you must create a new delivery. 

  • Both Registrar-managed rooms and faculty/department-managed rooms will seat students using 2m distancing protocols. If you are using a faculty/department-managed room, you must confirm the room capacity by having an official layout created using 2m distancing. Only designated seats will be permitted for use by students. The capacities of Registrar-managed rooms have been updated in the DCU. 

  • For on campus sections the maximum number of students per section is 30. We will not schedule a class with a limit that exceeds 30 students. This is a safety protocol and will be strictly enforced. 

  • Use early morning and late day times slots as often as possible. Because of the reduced room capacities and the need to schedule at least one hour in between classes, availability of teaching space is severely limited and as a result, we need to spread out in-person classes as much as possible. 

  • When scheduling into your own space: 

    • If uncertain of a particular room type, go to the Rooms panel (left sidebar) and look up your room type before attempting enter the building and room number on the actual delivery in the course editing panels. 

  • We are not collecting any instructor constraints, blockoffs, teaching windows, department meetings, or course combinations. If you need help finding a conflict free synchronous time please contact regstep and we will try to assist you. 

Additions/deletions/edits to sections, topics, reserves, and course capacities must be emailed to regstep@uwaterloo.ca 

The only changes that cannot be entered into the DCU is the request to add or delete courses or course sections 

  

Thank you so much - Happy Scheduling! 

 

 Links and resources:

UW Scheduling SharepointReps Teams site  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

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For Preliminary Review period, (the DCU change request form should be opened, and the “Time change requests now needs Associate Dean approval, does this have approval?” should be removed. The “Type” should be drop down list with “Yes”, “No - you may not submit this change until there is approval”, “N/A”:

FALL 2020

 

DCU Preliminary Review Period: July 10th - July 15th.

 

Please review your timetable and request any critical changes to your spring courses using the online Change Request Form within the DCU or via email to regstep@uwaterloo.ca. The only changes that cannot be submitted via the form within the DCU is the request to add or delete courses or course sections.

While the DCU will remains open during this time, only instructor name changes are permitted.

 

Thank you so much - Happy Scheduling!

 Links and resources:

UW Scheduling SharepointReps Teams site  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

 

...

FALL 2023

DCU Data Entry Period:  April 3 - April 14.

Please enter your course combinations, notes, instructor information, room, and time pattern requests.

Please keep the following points in mind while entering your term information:

  • You cannot force off-pattern times into Registrar-managed classrooms.

  • If you are using a forced time, please use an existing “Forced Pattern Time(s)” where possible.

  • When scheduling into your own space:

    • If you are using a forced time and NO pattern exists, please use the “Forced Time(s)” and add the individual times and days.

    • Please keep in mind that if your deliveries have more than one day the start time and durations entered must be the same for each day of the week. If you have different times, you must create a new delivery.

    • If uncertain of a particular room type, go to the Rooms panel (left sidebar) and look up your room type before attempting enter the building and room number on the actual delivery in the course editing panels.

  • Please do not enter duplicate notes for the same section(s)

  • Only level 3 instructor unavailability’s are entered in the DCU. Level 1 and 2’s must be submitted on the Instructor Constraint forms via an email attachment to regstep@uwaterloo.ca.

 

Additions/deletions/edits to sections, topics, reserves, and course capacities must be emailed to regstep@uwaterloo.ca

The only changes that cannot be entered into the DCU is the request to add or delete courses or course sections.

Thank you so much - Happy Scheduling!

 Links and resources:

UW Scheduling Reps Team Channel  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

...

FALL 2023

DCU Review Period:  April 17 - April 19.

Please enter your course combinations, notes, instructor information, room, and time pattern requests.

Please keep the following points in mind while entering your term information:

  • You cannot force off-pattern times into Registrar-managed classrooms.

  • If you are using a forced time, please use an existing “Forced Pattern Time(s)” where possible.

  • When scheduling into your own space:

    • If you are using a forced time and NO pattern exists, please use the “Forced Time(s)” and add the individual times and days.

    • Please keep in mind that if your deliveries have more than one day the start time and durations entered must be the same for each day of the week. If you have different times, you must create a new delivery.

    • If uncertain of a particular room type, go to the Rooms panel (left sidebar) and look up your room type before attempting enter the building and room number on the actual delivery in the course editing panels.

  • Please do not enter duplicate notes for the same section(s)

  • Only level 3 instructor unavailability’s are entered in the DCU. Level 1 and 2’s must be submitted on the Instructor Constraint forms via an email attachment to regstep@uwaterloo.ca.

 

Additions/deletions/edits to sections, topics, reserves, and course capacities must be emailed to regstep@uwaterloo.ca

The only changes that cannot be entered into the DCU is the request to add or delete courses or course sections.

Thank you so much - Happy Scheduling!

 Links and resources:

UW Scheduling Reps Team Channel  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

...

FALL 2023

Schedule Creation Period:  April 20 - June 14.

Please note that the DCU is only open for view only during this time. During this period, changes can no longer be made within the DCU by scheduling reps. If you need to make a change please email regstep@uwaterloo.ca

The DCU will re-open for instructor changes on June 15.

Thank you so much - Happy Scheduling!

 Links and resources:

UW Scheduling Reps Team Channel  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

...

Spring 2021

DCU Preliminary Review Period: February 11 - February 22.

Please review your timetable and request any critical changes to your spring courses using the online Change Request Form within the DCU. The only changes that cannot be submitted via the form within the DCU is the request to add or delete courses or course sections those should be emailed to regstep@uwaterloo.ca.

While the DCU will remains open during this time, the departmental scheduling representatives will only be permitted to change instructor names themselves.

 Thank you so much - Happy Scheduling!

Links and resources:

UW Scheduling Reps Team Channel  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

...

Winter 2022

 Final Schedule Released Period: November 1st - November 3rd.

Please review your timetable and request any changes to your spring courses using the online Change Request Form within the DCU. The only changes that cannot be submitted via the form within the DCU is the request to add or delete courses or course sections. All time changes will require Associate Dean approval.

While the DCU will remains open during this time, only instructor name changes are permitted to be done by reps, all other changes should be done through the change request form found in the DCU at the delivery level on a course.

 Thank you so much - Happy Scheduling!

Links and resources:

UW Scheduling Reps Team Channel  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca

...

Winter 2022

 This database is no longer being updated with course changes and is out dated. The correct course information is all in Quest and on the Schedule of Classes; all course changes should be submitted using the online Course Change Request Form.

 Thank you so much - Happy Scheduling!

Links and resources:

UW Scheduling Reps Team Channel  

Registrar's Resources for Staff and Faculty

Scheduling Office Email: regstep@uwaterloo.ca