This is the process that we use to determine which sections are for an actual group of students vs which ones are simply meant to not be in conflict. It takes a few days to complete this whole process, and is very manual.
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In Quest
Run this query to Excel: UW_RS_SCH_RSRV_CHK_FOR_CC_SB
Enter in term and term start date
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Highlight the ones that matter on the spreadsheet.
In Timetabler
Run a My View under “Course Combinations with notes” sort In My Views → Course Combination → Course Combinations with Notes
Sort it by Course ID, using the courses that were highlighted from the spreadsheet where the reserves are driving where a student group should go, in the filter bar at the bottom of the my view enter in each course, if there are courses that come up in a combination (not all will) you select the courses – batch edit and change them from “to spread things out” to “For Actual group of Students” move on to the next course from your spreadsheet.
Once you are done with the spreadsheet, you can get rid of it – you will never see it again.
Next head over to where the Course Combination section is along the side menu bar.
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Make sure all the Program and Levels are the same in the Course Combinations. To do this you have right click on the top course combination, select viewer, then click on each course combination individually. Also ensure that there are no section numbers entered in the course combinations at this stage.
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| Note |
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This next part will take a few days to complete. |
In My Views → Course Combination → Course Combinations with Notes
Sort by department ID and Course CombinationDefault Department and Name, filter out the “to spread things out” Academic block type ID and only work on the “For Actual Group of students” combinations. Double click on the first one under course combination requests
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Right click on the top course and select “open viewer” on General Information on new window double click on Level which opens up another window (we will call it “level window”, we will get to that)
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Then in the Level window [Program: subject] find “Alternative Course Request-Course Characteristics”
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Only care about the “No Course Combinations” ones sort by that. Do not bother with courses that are fully forced (typically Engineering First year) this is the reason that you have a second timetabler window open. Open course from My View and then double click on Department -> Click on Academic Blocks -> Add new under it and under “ID” it should be called: “NCC Course” put block size as 1 and the Type is “to spread things out”. Under components attach the components of the course that need the academic block.
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