Meeting functions available in Adobe connect:
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The share pod must be on the screen. Only users with privileges can share their screens.
To share your screen the Adobe Add-in must be installed, which will pop up to download when selecting the share your screen button.
Once the add-in is downloaded select Share My Screen in the pod.
A new window pops up giving the options of Desktop (everything on the screen), Applications (certain applications), or Windows (certain windows).
To end sharing select Stop Sharing.
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Features:
Users with privileges have the ability to draw on their screen without affecting the data that is being shared. While sharing the screen, click on the MiniControl, and the screen icon. Select Pause and Annotate. The image on screen will open in Adobe Connect but remain static while the image is annotated. The annotations will disappear once Resume is clicked.
Users with privileges can Request Control of another user’s screen share in the top right corner of the sharing pod. The user with control must grant the other user access, through the notifications in the MiniControl. To end the user’s control select Release Control in the top right-hand corner of the pod.
Hosts can change the quality, decide to show or hide the application’s cursor, and decide to show or hide the MiniControl. In the Meeting tab, select Preferences, and Screen Share to access these features.
Hosts can preview their shared screen by going to the pod options and Preview Screen.
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The share pod must be on the screen. Only users with privileges can share documents.
Select the down arrow in the middle of the pod and Share Document.
Select the folder the content is under or Browse My Computer.
Select the document to start sharing.
To end sharing, select Stop Sharing.
Features:
If the user with privileges goes to pod options; Force Presenter View is selected and the Sync button at the bottom of the screen is grey; then the participants’ slides change when the host changes their slides.
If the Sync button is turned off by the host then attendees can go through presentations as they please.
If the Sync button is turned off by the host and a presentation is being shown, then if the navigation toggle icon in the bottom right of the navigation menu is selected, then participants can view the list of slides, view the notes, or search content in the slides.
If the Sync button is turned off by the host when sharing a PDF, then participants can download the PDF to their computer by selecting the pod options, Save As, Click to Download, and Open or Save.
By going to the pod options, users with privileges can Draw on their document, add a Pointer, make Full Screen, or Force Presenter View.
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The share pod must be on the screen.
Select the down arrow and Share Whiteboard.
Here users with privileges can create text boxes, shapes, and draw. To create text inside of an object, double click the object, and being typing. Shapes can change opacity by switching from 100% to 25%.
To end select Stop Sharing.
Features: By going to the pod options:
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To create a breakout room:
As a host; select the Breakout Room View button.
If more than three breakout rooms are required select the Create A New Breakout button (the cross). There is a maximum of 20 breakout rooms.
Hosts can either drag participants to a breakout room, or select Evenly Distribute from Main (the crossing arrows) which distributes the participants evenly.
To start the breakout session select Start Breakouts.
To end the breakout session select End Breakouts. When breakout rooms are ended, all of the participants are returned to the main meeting.
Features:
When breakout rooms are started all of the participants are promoted to presenters in their breakout rooms.
The layout of the breakout room is the same as the one used in the main meeting room before the breakout rooms began.
Already ended breakout rooms can be re-entered by selecting Start Breakout.
The participants who are speaking will appear under Active Speakers.
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The poll pod must be on the screen to poll attendees.
To create polls:
Go to the Pods tab; select Poll, and then Add New Poll.
There are the options of Multiple Choice where people can only choose one answer, Multiple Answers where more than one answer can be selected, or Short Answer.
Type the question in the question box and then add answers in the box below on separate lines.
Hosts are able to hide the poll until it is needed by going to the pod options and selecting Hide. Bring the poll back by going to the Pods tab at the top of the screen, select Poll, and click on the desired poll.
When the poll pops up on the screen select Open so the attendees can view it. Hosts can see the results of the poll and can show the participants by selecting Broadcast Results.
Features: To see who votes for what, go to the pod options and select View Votes. To clear poll answers go to the pod options and select Clear All Answers.
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If none of the built-in layouts are useful, new layouts can be created:
Go to the Layouts tab and select Create New Layout.
Create a blank layout or duplicate an existing layout and name the layout.
To add pods to a layout go to the Pods tab and select the desired pod. The new pods can be moved and resized by dragging the pods.
Features:
Hosts can change the layout without any of the information in the pods being affected.
To hide the layout side bar; go to the Layouts tab and select Hide Layout Bar.
To rename or delete layouts; go to the Layouts tab, select Manage Layouts, click the desired layout, and Rename or Delete. When finished select Done.
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Hosts can record meetings that can be played back and edited later. These recordings show what the participants see and hear during the meeting. Presenter only area and breakout rooms cannot be recorded. To record:
Select the Meeting tab and Record Meeting. Enter a name for the recording and optionally enter a summary. Clicking Okay will start the recording immediately. In the top right corner, there will be a red circle indicating that the meeting is being recorded.
To end the recording; go back to the Meeting tab and Stop Recording or click the red circle and Stop Recording.
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