This guide is to help you plan a process for moving your network drive content to MS365 cloud storage. We recommend that R-drive content should be moved to either Microsoft Teams FILES OR to a SharePoint Online site.
Before you begin: How about “Notes for choosing files for Migration”?(based on my notes below)
You For smaller migrations, you can copy files simply by drag and drop from the network drive to the MS365 cloud storage location. This works reasonably well for simple and small file moves. This is before step? Is it more of a note? When I think of Before you begin, I think of steps I need to do or things to check.
For larger migrations OR when there is a need to retain file metadata such as last edited and last modified information a tool such as , the SharePoint Migration Tool should be used. are there special permissions they need that we should add here?
Manual moves (i.e. without the SPMT tool) will not preserve your metadata, such as “Date Modified”
SharePoint Migration Tool
Microsoft provides the SharePoint Migration Tool (SPMT) for moving files from local drives, network drives, or SharePoint 2016 sites.
SPMT is for use on Nexus workstations only
Information on using SPMT can be found here: https://docs.microsoft.com/en-us/sharepointmigration/how-to-use-the-sharepoint-migration-tool#using-the-sharepoint-migration-tool
The current version of SPMT can be downloaded here: https://spmt.sharepointonline.com/install/default.htm
You must be a workstation Administrator to install this software on your workstation add to the above section?
To copy metadata and content, you must have Full-Control Permissions on both the Source and Destination locations. Metadata is written to system indexes. Add to “Before you begin”?
It is recommended to use a “wired” connection on a Domain joined workstation should be usedthe Nexus workstation
Clean-up content
The SharePoint Migration Tool (SPMT) does run a SCAN before migrating content. We recommend that you do this SCAN to catch the following errors:
Path names length
Invalid Filenames
Files that are locked
Files that are too big (SPMT supports files up to 250 GB)
Find and remediate problematic files like:
leading or trailing space in file or folder name (rename without the space)
leading underscore in file or folder names (rename without hyphen)
search for and delete or rename (turn on view for Hidden Items in File Explorer first):
file:~"*~*.tmp" (starts with ~ and ends in .tmp, probably delete)
file:~"*~*.doc" (delete if 162 bytes)
file:~"*~*.docx" (delete if 162 bytes)
file:*.txt~"*~*" (probably delete if it ends in dot tilde)
file:.DS_Store
file:desktop.ini
file:Thumbs.db
file:~"*~*" (delete files starting with ~$, probably less than 200 bytes)
Migrating to
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private Channels in Teams
When migrating to Private channels in Teams, those channels will not show up if you indicate you are migrating to Teams. For Private channels, you need to indicate you are copying content to SharePoint and get the SharePoint link to the Teams Files location.
Verify Location of Private Channel
When copying files using a SharePoint URL, it is easy to correctly specify the Files location in the Private channel and accidentally copy things to one level above the Documents folder for a channel. The URL does appear to be where channel however one must remember to specify the Folder SharePoint URL for the channel must specify the folder for the channel itself. --please check the wording of this sentence.(The SPMT often defaults to the root.) If something appears to be missing after a migration, go to the expected location in SharePoint and look one level higher up.
Migrating from shared drives
When migrating the content from the shared network file shares, give the users advanced notification about when the migration is happeningscheduled.
If possible
set the network shares to read-only so that the content will not be changing during migration.
schedule iterative copies to capture changes if needed.
NOTE: if users are accessing and creating files during the migration they may create temp and/or lock-files that will cause an error. How will the error show? Does the user get an alert?
Workstation issues
SPMT doesn't clean up after itself very well so you'll need to occasionally empty the following folders.
C:\Users\YOURUSERID\AppData\Roaming\Microsoft\MigrationTool\uwaterloo.ca
andC:\Users\YOURUSERID\AppData\Roaming\Microsoft\MigrationToolStorage\uwaterloo.ca
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, by skipping the file’s migration. (Your log file will provide details of the error.)
Workstation issues
The SPMT mirrors files that are being migrated to the local hard disk and copies to Teams from there.
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That means that if you are migrating 500Gb from a network share to Teams, you need to ensure you have more than 500Gb free on C:
For
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migrations that are larger than your workstation’s hard drive space, you can go into “View all settings”, under Advanced, you can specify a different “SharePoint Migration Tool working folder”
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to use a fast external drive.
SPMT doesn't clean up after itself very well so you'll need to occasionally empty the following folders if you receive a message about lack of space.
C:\Users\YOURUSERID\AppData\Roaming\Microsoft\MigrationTool\uwaterloo.ca
andC:\Users\YOURUSERID\AppData\Roaming\Microsoft\MigrationToolStorage\uwaterloo.ca
Set Source to Read-only if possible
Once the migration is done, leave ensure the content as that has migrated is set to read-only on the netapps (On the netapps? have we told them how to do that? do we mean R:drive?) so that users can original location. This allows users to look at the original folders to confirm that everything has migrated.
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