Uses MySQL to store asset and user information
Auditing, the system allows a user to track changes to asset information this can be tracked using the asset events Asset Events tab.
Soft deletes feature - allows a user to remove an asset from the system while keeping it in the database. Prevents accidental deletion and restoration of assets.
Main asset page - has various column filters, column visibility can be adjusted. The table listing can be exported (*.csv, *.pdf) or copied as well as printed.
An advanced Advanced search page is also available which - allows the user to search for multiple criteria for the same field.
Global search box - is available from the menu where a user can search for assets and users that are in the system.
Bulk Edit feature - allows the user to edit multiple items at the same time.
The main asset listing uses DataTables which allows for values to be edited directly from the listing page.
Dashboard features three sections that shows assets that are scheduled to be wipe, assets on loan, recently updated and recently deleted assets.
New assets can be created without assigning an ACO # for miscellaneous accessory items.
An asset copy feature is available to allow Asset copy - allows a user to create duplicate copies of an asset.
RT integration - allows tickets to be created with information about the asset and a link back to its detail page. Rollover tickets can also be created from CALMS.
Integration with APIs (Crashplan, Munki, SCCM, Del Warranty APIl) - allows the system to gather accurate information about the asset and reduce errors from manual data entry.
Surplus feature - allows us to keep track of assets that are sent to Central Stores for sales/surplus. The system provides a printable list of assets in the bin that is attached to the bins.
Spares feature Spare Assets - allows us to track available equipment that can be deployed to faculty and staff. The spare pool also provides assets that can be loaned out to students. A quick summary is provided to easily determine the level of spare equipment in our inventory.
Asset loan - allows us to loan assets for a short period of time to students, we are able to capture their signature and reminders are sent to the borrower and person who loaned the item on its due date.
Asset Files – allows a user to upload files relevant to the asset (feature was requested by Sherry to allow take-home forms to be attached to an asset).
Finance tab - allows us to track funds used to purchase an asset.
Comments tab – should be used for comments relevant to the asset (repairs, comments from users, hardware status etc)
Recovery Keys tab (for tracking Bitlocker or FileVault keys, ) - used to be stored on a file share, storing it on CALMS means we no longer have to clean-up the folder and locating a key related to the asset is now easier.
Deployments feature - allows us to track the deployment process for an asset. It was based on a table that our coops came up with during a busy rollover term. It can send email based on templates to request for DNS, AD and Deployment follow-up. It also features a deployment calendar for scheduled deployments.
Inventory Support – asset tags can be printed from the asset listing or from the asset detail page. The tags feature a QR Code which contains the ACO # of the asset. An inventory function is available and supports scanning assets using an iPad and a Bluetooth scanner.
A list of departments and their admin/support person is also maintained in the system which allows it to automatically assign the proper support for Deployments.
Asset Categories - can be manually sorted as well as re-assigned to other categories.
Users are manually added to CALMS by using LDAP, user information for those on the database is refresh daily by querying LDAP. User Type column is determined based on LDAP and has the current values (Staff, Faculty and Other)
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