Meeting functions available in Adobe connect:
Meeting roles
In Adobe Connect, a user’s role in a meeting affects which functions they are able to access in the meeting. When a user enters a meeting room they will enter either as a participant or a host. If you are a student, you will likely be a participant. If you are an instructor, you will likely be the host.
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In a meeting you have access to the following functions:
The following pods are available on Adobe Connect meetings:
- Share pod
- Notes pod
- Attendees pod
- Video pod
- Chat pod
- Files pod
- Web links pod
- Poll pod
- Question & Answer (Q&A) pod
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Pods can be added by your host, these include the share pod, notes pod, attendees pod, video pod, chat pod, files pod, web links pod, poll pod, and Q&A pod. Below is a description of each pod and how you can interact with it in the role of participant.
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Hosts may share their screen, a document, or a whiteboard. As a participant, you may only view this pod.
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Hosts can add notes here. Participants can only view this pod.
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All meeting attendees are shown here. Users in the meeting can be viewed by:
- Attendee view (first button) which is sorted by an attendee’s role (host, presenter, or participant).
- Breakout Room view (second button) which, if breakout rooms are enabled by the host, sorts attendees by the separate breakout rooms.
- Attendee status view (third button) which is sorted by the attendee’s current status (Agree, Disagree, etc.).
Features:
- By hovering over hosts and presenters; participants are able to Start Private Chat with the selected user.
- Names are organized alphabetically.
- The users who are speaking will appear under Active Speakers.
- Your name can be edited by selecting Edit My Info In pod options.
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Hosts may choose to share video with participants through a webcam, and give participants rights to share video. When Start My Webcam has been selected it will be on preview; for others to view the video select Start Sharing.
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- More than one person's video can be shown at a time.
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The chat pod must be on the screen. The chat pod can have multiple conversations; ones with everyone, groups, and private conversations. Separate chats will show up as tabs at the bottom of the pod. Type the message in the text box and click Send.
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- Everyone can go to the files pod options (drop-down menu in the upper right) and select Download All, Click to Download, and Open or Save to download all of the files.
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Hosts and presenters can share web links, and participants can select Browse To to open the link on their own screen. Pop-up blockers must be disabled.
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Hosts and presenters can create polls, and choose to broadcast results to all participants.
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Hosts can answer questions by selecting either Send privately or Send to all.
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Icons on the toolbar are: turn speaker on/off, enable/disable/mute microphone, enable/disable webcam, and set status. A green icon means on, and a white icon means turned off/disconnected.
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In a meeting you have access to the following functions:
- Meeting roles
- Pods
- Presenter only area
- Layouts
- Record a meeting
- Invite attendees and grant or deny access
- Audio
- Help
- Place a meeting on hold or end a meeting
The following pods are available on Adobe Connect meetings:
- Share pod
- Share screen
- Share document
- Share whiteboard
- Notes pod
- Attendees pod
- Video pod
- Chat pod
- Files pod
- Web links pod
- Poll pod
- Question & Answer pod
Pods
- Pods are different windows on the screen with different functions.
- Pods are added to a layout by going to the Pods tab in the meeting and selecting the desired pod.
- Pod options are the icons in the top right of each pod.
- Hide or Maximize any of the pods by going to their pod options. Access to the pod’s Preferences and Help is also here.
- Users with privileges can change the names of any of the pods by double-clicking the current name at the top of the pod.
- To rename or delete pods; go to the Pods tab, select Manage Pods, click the desired pod, and Rename or Delete. When finished select Done.
- Only on-screen pods are able to be used by participants, hidden pods must be made on-screen to be used through the Pods tab.
- Share pod
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- To share your screen the Adobe Add-in must be installed, which will pop up to download when selecting the share your screen button.
- Once the add-in is downloaded select Share My Screen in the pod.
- A new window pops up giving the options of Desktop (everything on the screen), Applications (certain applications), or Windows (certain windows).
- To end sharing select Stop Sharing.
Features:
- Users with privileges have the ability to draw on their screen without affecting the data that is being shared. While sharing the screen, click on the MiniControl, and the screen icon. Select Pause and Annotate. The image on screen will open in Adobe Connect but remain static while the image is annotated. The annotations will disappear once Resume is clicked.
- Users with privileges can Request Control of another user’s screen share in the top right corner of the sharing pod. The user with control must grant the other user access, through the notifications in the MiniControl. To end the user’s control select Release Control in the top right-hand corner of the pod.
- Hosts can change the quality, decide to show or hide the application’s cursor, and decide to show or hide the MiniControl. In the Meeting tab, select Preferences, and Screen Share to access these features.
- Hosts can preview their shared screen by going to the pod options and Preview Screen.
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- Print whiteboards.
- Add a Pointer that can be moved around by clicking the desired area.
- Make Full Screen.
- Force Presenter View, so everyone sees what the presenter sees.
Whiteboard Toolbar:
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- Users with privileges can choose the text size and colour, add bullets, and whether the text will be bold, italicized or underlined.
- By going to the notes pod options, there is the ability to Export Note which allows you to save the notes as a Rich Text Format (RTF) or insert it in an email. You can also create New Notes, or Select Notes that have already been created.
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View or edit attendees
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Breakout rooms are small meetings that take place during the meeting.
To create a breakout room:
- As a host; select the Breakout Room View button.
- If more than three breakout rooms are required select the Create A New Breakout button (the cross). There is a maximum of 20 breakout rooms.
- Hosts can either drag participants to a breakout room, or select Evenly Distribute from Main (the crossing arrows) which distributes the participants evenly.
- To start the breakout session select Start Breakouts.
- To end the breakout session select End Breakouts. When breakout rooms are ended, all of the participants are returned to the main meeting.
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The video pod must be on the screen. When Start My Webcam has been selected it will be on preview; for others to view the video select Start Sharing.
Features:
- More than one person's video can be shown at a time. For large groups, select Filmstrip to allow for less bandwidth usage.
- To allow participants to show video, select the arrow beside the video tab in the main menu bar and Enable Webcam For Participants.
- Go to the Meeting tab, select Preferences, and Video. Here hosts can decide to disable webcam preview, highlight active speakers, change aspect ratio, and/or change video quality.
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- Start Chat With gives the option to chat with certain people or groups.
- Clear Chat clears all previous messages.
- Email Chat History e-mails the chat for future reference.
- Users can change their own Text Size (only you can see).
- Users can change the colour of text; My Chat Colour (everyone can see).
- Show Timestamps shows the time of every message sent.
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- Everyone can go to the pod options and select Download All, Click to Download, and Open or Save to download all of the files.
- If a user with privileges selects a file and goes to the pod options they can Rename Selected or Remove Selected.
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- If Browse To is selected, users will leave the meeting, and the webpage will pop up on everyone’s screen. The pop-up blocker must be disabled.
- If a user with privileges selects a link and goes to the pod options they can Rename Selected Link or Remove Selected.
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Questions:
The Q & A pod must be on the screen. Everyone can post questions by typing in the text box and clicking Send to the right of the text box. Users with privileges must be in Participant View to post a question.
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- Go to the Layouts tab and select Create New Layout.
- Create a blank layout or duplicate an existing layout and name the layout.
- To add pods to a layout go to the Pods tab and select the desired pod. The new pods can be moved and resized by dragging the pods.
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The host can block access by going to the Meeting tab, Manage Access and Entry, and they have the option of Block Guest Access and Block Incoming Attendees.
When incoming attendees and guests are blocked, a blue icon will appear on the top right of the screen. Clicking the drop-down menu from this icon can stop blocking guests and incoming attendees.
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Icons on the toolbar are: turn speaker on/off, enable/disable/mute microphone, enable/disable webcam, and set status. A green icon means on, and a white icon means turned off/disconnected.
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Go to the Help button in the top right corner. This is where resources to understand Adobe Connect are located, along with documentation for beginners. Keyboard Shortcuts has a list of all the shortcuts used for meetings.
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Contact the IST Service Desk at helpdesk@uwaterloo.ca or 519-888-4567 ext. 44357. |