To include someone in a meeting that you are creatingan Outlook meeting, you can send an invite email invitation to attendees.
These instructions describe
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The scheduling assistant (shown below) can be used to view the availability of attendees. For more information about using the Scheduling Assistant, please refer to the following article: Scheduling Assistant in Outlook - Outlookdesktop
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When creating an appointment (vs a meeting), you will have to select “Invite Attendees” to show the Required and Optional fields, as shown below.
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Double-click the meeting in Outlook to open it, then add the new attendees in the Required or Optional field, depending on their role in the meeting. The Scheduling Assistant can also be used to confirm their availability. For more information about using the Scheduling Assistant, please refer to the following article: Scheduling Assistant in Outlook - Outlookdesktop
Click Send Update.
A new window will appear, requiring you to select between:
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