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Add a recurrence - If an appointment or meeting is repeated on a regular schedule, you can add a recurrence instead of creating an event for each instance.
Inviting people to a meeting - To include someone in a meeting that you are creating, you can send an invite to attendees.
Booking a room - To book a room, you can invite the room when creating the meeting.
Scheduling assistant - The scheduling assistant is a useful tool for determining common availability for meeting times. It allows you to simultaneously view the calendars of all invited people (if they have a UWaterloo email account) and rooms, and it will suggest meetings times with the fewest conflicts.
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If an appointment or meeting is repeated on a regular schedule, you can add a recurrence instead of creating an event for each instance. Please see this article for instructions on how to set-up recurring meetings: https://uwaterloo.atlassian.net/wiki/spaces/ISTKB/pages/269156646/Create%2BRepeating%2BAppointments%2Band%2BMeetings%2Brecurrence%2Bin%2BOutlook%2B2016 Create Repeating Appointments and Meetings (recurrence) in Outlook - desktop
Inviting people to a meeting
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To book a room, the room is added to a meeting invitation. Please see this article for instructions on how to book a room: Booking a room in Outlook 2016- desktop
Note: You will not have permissions to book all rooms on campus. Typically, you would have permissions to book rooms within your own department.
If you require permissions to book a room, you can contact the room owner. If you are unsure of who the room owner is, contact the department/faculty administrator.
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The scheduling assistant is a useful tool for determining common availability for meeting times. It allows you to simultaneously view the calendars of all invited people (if they have a UWaterloo email account) and rooms, and it will suggest meetings times with the fewest conflicts. Please see this article for instructions to use the Scheduling Assistant: Scheduling Assistant in Outlook - Outlookdesktop
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