having Farhia check these articles to get the proper information for inviting people : Creating appointments and meetings in Outlook and https://uwaterloo.atlassian.net/wiki/spaces/ISTKB/pages/269156649/Modifying+Meetings+in+Outlook+2016#How-to-invite-other-people-to-a-meeting
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Open the meeting from your calendar by double-clicking on it.
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In the To: field, enter the email addresses of the people you'd like to invite to the meeting, separated by semi-colons. As you type, an auto-complete list will display people you've previously emailed. Click on an entry to add that person to the To: field.
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If they have a UWaterloo Exchange account (faculty, staff, grad student), click the To: button. In the Global Address List, search for the people you'd like to invite to the meeting. Select their names and then click the Required or Optional button to add them to those fields. Click OK.
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Step-by-step guide
How to invite other people to a meeting
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Update the attendee list by adding the additional person.
Click Send Update.
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To include someone in a meeting that you are creating, you can send an invite to attendees. These instructions describe how to invite attendees at the initial meeting creation and how to invite additional attendees to a meeting after it has already been created.
How to invite people to a meeting
When initially creating the meeting invitation, the meeting owner can send invitations based on whether the attendees are required to join the meeting or not.
If an attendee is required to participate in the meeting, enter their email address in the Required field. If the attendee is not required to participate, enter their email in the Optional field.
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2. After entering the email addresses of all attendees, click Send.
The scheduling assistant (shown below) can be used to view the availability of attendees. For more information about using the Scheduling Assistant, please refer to the following article: Scheduling Assistant - Outlook
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When creating an appointment, you will have to select “Invite Attendees” to show the Required and Optional fields, as shown below.
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How to invite additional attendees to a meeting after it has already been created.
Double-click the meeting in Outlook to open it, then add the new attendees in the Required or Optional field, depending on their role in the meeting. The Scheduling Assistant can also be used to confirm their availability. For more information about using the Scheduling Assistant, please refer to the following article: Scheduling Assistant - Outlook
Click Send Update.
A new window will appear, requiring you to select between:
Sending an update to modified attendees only
or
Sending an update to everyone
4. Make your selection and click OK.
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