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Creating an event (appointment or meeting)

1. Click on the arrow next to New and select Calendar event.
   

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2. The create event pane will open. In the first field, enter a title for the event.

3. In the location field, enter the location or click Add room to book a room.
   

4. In the Start and End fields:

   1. Select the start date of the event from the dropdown calendar.

   2. Select the end date of the event from the dropdown calendar.

   3. Enter the start and end times of the event or select the All day checkbox.

   4. Or use the scheduling assistant to find a time people and rooms are available.

5. If applicable, select the Private checkbox.
   

6. If the event is recurring on a regular schedule, add a recurrence in the Repeat field.

7. In the Reminder dropdown box, select the amount of time before the event, or None, you'd like to receive a pop-up reminder.
   

8. To receive a reminder by email:

   1. Below the Reminder dropdown, click Add an email reminder.

   2. In the Email reminder dropdown, select the amount of time before the event you'd like the email reminder sent.

   3. In the Send reminder to dropdown, select who the email reminder is sent to: Me or All attendees.

   4. In the Reminder message to send field, enter the message you'd like included in the reminder email.

   5. Click Close.
      

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9. In the Show as dropdown box, select how the event will appear in your calendar: Free, Working elsewhere, Tentative, Busy, or Away.

10. In the WYSIWYG text box, add any additional event details.

11. To attach a file, click the Attach button.

12. For an appointment, click Save. For a meeting, invite people to the event and then click Send.
    

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1. Click Add room.

2. Select a room from the list of resources available during the event time.
   

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3. Next to location, add any additional location details.

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1. In the Repeat dropdown, select Other...
   
   

2. In the Occurs dropdown, select Weekly. Note: Each option will present different fields below.
   
   

3. In the Every field enter 2.

4. Select the Tuesday checkbox.

5. Click Save.
   

6. There are now two more fields:

   1. In the From: field, enter the start date for the recurring appointments/meetings: first Tuesday in May. (Note: the default is the date from the Start field) 

   2. In the To: field, enter the end date for the recurring appointments/meetings: last Tuesday in August (Note: the default is None)
      

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Example 2: Twice per month meetings

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1. Next to People, click Scheduling assistant
   
   

2. In the Attendees: field, start typing the names or email addresses of the people you'd like to invite to the meeting, an auto-complete list will display people you've previously emailed. If a person does not appear in the auto-complete list, click Search Directory. Click on an entry to add it to the Attendees: field.

3. Click the Add room button.

4. If there is a particular room you'd like to use, click Show all rooms and then click on the room. 
   Otherwise, click on Any available room. The first available room during the time slot you pick will be selected. Click on # others available to switch to the next available room.

5. Browse through the calendar to find a time with no or few conflicts.
   Note: Unless someone has shared their calendar with you, you will not see full event details. You will only be able to see what times they have appointments/meetings scheduled and whether those times are listed as Free, Working elsewhere, Tentative, Busy, or Away.

6. Click on the time you'd like the meeting to begin. The Start and End fields will be updated accordingly.

7. Change the end time to adjust the length of the event. The default is one hour.

8. Click OK.
   

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