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Benefits of using mailman

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• Convenient and easier to use than email-based mail list managers (like Majordomo). 

• Allows list owners to create and modify lists easily as well as add and remove subscribers without having to know specific commands.

• List subscribers (members) can easily modify their list subscriptions and preferences.

• Designed to protect list subscribers from SPAM email harvesting.

• Supports built-in archiving, automatic bounce processing, content filtering, digest delivery, and more.

• Web integration, making it easy for users to manage their accounts and for list owners to administer their lists from any Internet capable computer. 

Is there a naming convention for the name of the mailman address?

• No, however some suffixes and prefixes that are to be avoided for a list name

• They are: -admin, -bounces, -confirm, -join, -leave, -owner, or owner-, -request, -subscribe, and -unsubscribe.

Is there a limit of characters for the list's name? 

There is an upper limit of 256 characters for a list name, but for practical reasons you are best to consider using departmental initial/acronyms to signify ownership, along with one or two words that reflect the list’s purpose, entirely in lower case, either with no spaces between the words, or with the words separated by hyphens.

• Acceptable examples: ‘mylistname’ or ‘my-list-name’

• Not acceptable are: ‘MyListName’ or ‘My-List-Name’ 

Is email sent immediately, or is there a delay? 

By default, all Mailman lists are set to require moderator approval for messages, so by default emails will be delayed. To change this setting, please see the article Mailman - Removing moderator approval for messages  

Will my message to the list get marked as 'SPAM'?

List member’s messages are normally fine, but you should use regular caution to avoid words and phrases that Spam Assassin or a personal email rule might identify as being spam.

How do I prevent a spammer from accessing the email addresses? 

By default your mailing list will be viewable only by members of the subscription list.

1. Go to the Privacy Options configuration page.
   a. Select No if you'd like to keep this list private. Select Yes if you'd like to keep this list public.Image Removed

Who can view the list? 

1. At the bottom of the Privacy options page, go to Membership Exposure section.

2. Select the option that fits your needs: Anyone, List members, or List admin only  Image Removed

Note: The "Show member addresses so they're not directly recognizable as email addresses" option causes member email addresses to be transformed when they are present on list web pages (both in text and as links). This helps to protect these addresses from being used in phishing and spam attempts.

Mailman resources on the web

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How to use mailman

• Course notes from IST’s IT Professional Development (ITPD) course “Mailing Lists Using Mailman” is a comprehensive guide on how to use Mailman. These notes are housed on SharePoint and may require you log in to view them.

• The Mailman (GNU Mailing List Manager) Website: http://www.gnu.org/software/mailman/

  The

  is the home of the software used to create Mailman mailing lists.

  • The page contains many useful links, including a Mailman Help and Frequently Asked Question section

    • https://www.list.org/help.html

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