Publication reference

What is a Publication reference?

The Publication reference content type contains information similar to a bibliography or citation and appears on the Publications listing page. There are 36 supported publication types, including: Book, Book Chapter, Conference Paper, Journal Article, Patent, Software, Web Article, and more.

Create a Publication reference

From the administration bar, select Workbench then My Dashboard.

In the Publication reference box, select the Add button beside Publication reference.

Screenshot of Publication reference add button

Select the publication type you would like to create from the provided list.

Note: For the purposes of this document, we will be going through how to create a Journal Article reference, as it is one of the most common publication types and many other reference types have similar fields.

Required fields

In the Title field, type the page title using sentence case.

Under the Publication tab, enter the Year of Publication and the Journal where the reference is from.

Select Draft from the Revision state field.

Select Save at the bottom of the page.

Optional fields

Optional information can be added to Publication references found under the Edit tab of a Publication reference:

Authors

You have the option of adding the Authors for your Publication reference.

Manually enter the Author name in the text field.
Select a Category of the Author.
Select the Author Role

Too add another Author, select the Add another item button and follow steps 2-3 above.

Abstract

You can add an Abstract for your Publication reference by manually entering the Abstract information in the provided text box.

Publication

Aside from the required Year and Journal fields, you can enter further information about the Publication reference.

You can enter the Volume, Start Page, Issue, Number of Pages, Date Published, Type of Article, Masters Thesis, and Reprint Edition in each respective text field.

Identifiers

You can the option of adding any applicable Identifiers to your Publication reference.

Manually enter the ISBN Number, Accession Number, Call Number, Other Numbers and PMID as available in your reference.

Locators

You can enter an optional URL and DOI for your reference.

Alternative titles

In Alternative titles, you have the option to enter a Short title, Alternate Journal, and Original Publication for your Publication reference.

Other

In Other you have the option of adding Keywords as well as any Related files for your reference.

Revision log

The Revision log message is an option to comment on the update and changes to the Publication reference. This message will appear in the entry when viewing the Revisions tab of the Publication reference.

URL alias

The Publication reference automatically generates a URL based on the page Title and its place in the site hierarchy. It is best practice to select Generate automatic URL alias for uniformity across your site. To create a custom alias:

Unselect the Generate automatic URL alias box.
Manually enter a new URL alias.

Note: Do not add a trailing backslash (/) to the alias. Replace any spaces with a dash (-). When entering a custom URL make sure it is still reflective of the content that it will be displaying.

Authoring information

Authoring information allows you to change the author information for the Web page. Authoring information defaults to the user who created the page and when the page was created originally.

Filling out the Authored by field allows you to select a user to be displayed as the page author.
The Authored on allows you to manually sets the date and time the page was created.

Delete (site managers only)

Delete a Web page

The Delete tab is only visible to site managers. The Delete tab permanently deletes a Publication reference and all associated content.

A cursor clicking delete on the delete tab in WCMS 3. The delete tab and delete button are both highlighted by red squares

Note: all links to this page will break.

To delete a Publication reference:

Select the Delete tab.
Select the Delete button.