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Following up after a job interview

Thank-you letter

Sending a thank-you letter following a job interview is not only a standard courtesy, it’s another opportunity for you to share information with the employer/interviewers that you may have forgotten to mention during the interview itself. Sending a thank-you letter also demonstrates interest in the job and enthusiasm for the opportunity to work with the employer.

Thank-you letters are most commonly emailed. Ensure you have the correct email address for the intended recipient(s). Your email should be written formally, and you should avoid using emojis, acronyms or internet slang (i.e., IMO for “In my opinion”).

A thank-you letter following a job interview could serve three purposes:

  1. Confirm your interest in the job

  2. Summarize your main credentials

  3. Express your desire to be included in the next step(s) of the hiring process or to be offered the job

When to send a thank-you letter

If you choose to send a thank-you letter, the best timeframe to send it following an interview is within 48 hours.

What to include in a thank-you letter

The example below is a suggestion for what you might include:

Opening paragraph:

  • State the name(s) of the interviewer(s)

  • Mention the date of the interview

  • Express your appreciation for the opportunity to interview for the position

Paragraph #2:

  • Reaffirm your understanding of the position’s requirements and emphasize your qualifications

  • You may want to add an important piece of information that you may have forgotten to discuss in the interview

Paragraph #3:

  • If necessary, correct any misunderstandings the interviewer may have following your interview

  • You can also use this paragraph to counter an objection the interviewer may have raised

Closing paragraph:

  • Express your interest in and enthusiasm for the position and the organization

Thank you letter template

Dear [Interviewer's Name], ← include the names of all interviews or use [Dear Hiring Panel],

I hope this letter finds you well. I am writing to express my sincere gratitude for the opportunity to interview with [Company Name] for the [position title] on [interview date]. I appreciate the time and consideration you and the interview panel extended to me throughout the process. I am enthusiastic about the prospect of contributing my skills and experience to [Company Name], and our conversation further fueled my excitement for the potential collaboration. The discussion we had about [specific aspect of the job or company] reinforced my belief that my background aligns well with the goals and values of your team.

I was particularly impressed by [mention a specific aspect of the company, project, or team] and am eager to contribute to the success of [Company Name] in this capacity. I am confident that my [mention a specific skill or experience] will be an asset to your team, and I am excited about the possibility of bringing my [mention another relevant skill] to the role.

I would like to reiterate my strong interest in the [position title] and my enthusiasm for the opportunity to contribute to the continued success of [Company Name]. Please feel free to contact me if you require any additional information or if there are further steps in the interview process.

Thank you once again for considering my application and for the valuable time you dedicated to meeting with me. I look forward to the possibility of joining [Company Name] and contributing to its ongoing success.

Sincerely,

[Your Full Name]

Self-assessment

Self-assessment is a key competency we all need to navigate the world of work successfully. One way you can build these skills is by conducting some form of self-assessment after each job interview. Self-assessment is the ability to evaluate your strengths and weaknesses effectively. Evaluating your interview skills/performance is about understanding which areas you feel confident with and which areas you would like to/need to improve on.

A critical step in conducting a thorough self-assessment is to seek feedback and incorporate the feedback you receive into your assessment. When it comes to interviews, feedback can be extremely valuable.

Some ideas you might consider are…

  • Book an interview appointment with a career advisor at the Centre for Career Development

  • Attend an interview workshop at the Centre for Career Development

  • Practice responding to interview questions with a friend or family member and ask for feedback

  • Use an online mock interview tool such as Google Interview Warmup

  • Whether or not you are the successful candidate, you can ask the employer what went well in the interview and what could be improved next time.

NOTE: co-op students are not encouraged to reach out to employers about interview feedback, as employers who wish to share interview feedback typically do so through WaterlooWorks

  • Consider taking some time to reflect on an interview experience you’ve had using this format:

  • STOP-START-CONTINUE

Using a writing tool that works for you, note what you’d like to STOP doing in your next interview, what you’d like to START doing and what you hope to CONTINUE doing.

Interview resources

Practicing interviews is a crucial step in preparing for job opportunities. Here are some tools and resources that can help you practice and improve your interview skills.

Note: please carefully consider which resources will be most effective for you.

General

  • Glassdoor and Indeed (research common interview questions for specific companies and roles)

  • Practice with a trusted friend or mentor and seek their feedback

  • Generative AI (ask – “What are some common interview questions for a recreational therapist?”)

  • Google Interview Warmup

  • Pramp: a platform that enables peer-to-peer mock interviews

  • Big Interview: an online training system that helps you improve your interview technique through virtual mock interviews

Technical/coding

  • No labels