The Site owner is a role that manages WCMS website user access and can configure certain site settings. The Website lead is always also a Site owner, and then an alternate Site owner (and possibly more - not exceeding three - depending on individual site needs) is assigned. The Website lead determines who should be assigned the Site owner role and submits the request to the WCMS help portal to have the role assigned to the specific user. Only WCMS administrators (the WCMS Training and Support team) can assign and remove Site owner roles.
This role should be assigned to users that are actively maintaining the website and are full-time staff members. Co-op students cannot be Site owners. Site owners must have an individual, active WatIAM ID, not a generic user ID.
The site owner name(s) and email link(s) can be found at the top right of the Dashboard on any WCMS website. If you are unsure, email us at wcms@uwaterloo.ca for help.
Permissions
The following permissions are specific to the Site owner role:
Add users, apply expiry dates for temporary staff, and assign content maintainer and web form permissions
Edit role permissions
Content access management (determine which permissions are assigned to the different content maintainer role)
Google analytics and Google site ownership
Access to specific site settings such as OFIS and Kuali (if those settings have been activated on the site by WCMS administrators)
Create/edit shortcuts
This is not a content editing role. Site owners who are responsible for editing content will require a content editing role such as a Site manager.
Responsibilities
Complete the WCMS 3 training and stay up to date on new WCMS 3 materials
Inform additional Site owner(s) when on vacation as they will be responsible for managing user access in your absence
Advise WCMS Training and Support when you are no longer a Site owner