NVivo
NVivo- Qualitative Data Analysis Software for Researchers software is used by all faculties at the University of Waterloo. It is intended to help qualitative researchers organize and analyze non-numerical or unstructured data. It allows users to classify, sort and arrange information; examine relationships in the data; and combine analysis with linking, shaping, searching and modelling.
NVivo is available upon request to faculty, staff, graduate, and undergraduate students at the University of Waterloo for learning, teaching or research purposes at no cost. Information on how to request the software is outlined below.
Note: The newest version of NVivo, NVivo 14, was made available to users at the University, in late April 2023. Users assigned a license before NVivo 14 was available, have the previous version, NVivo 20 (Release 1).
If you are on the previous version and would like to use NVivo 14 please submit a new request.
User will be assigned NVivo 14 by default. If you need access to NVivo 20 (Release 1), please indicate in this in the ticket.
Projects created in older versions of NVivo, will need to be converted. If you open a project from an older version of NVivo, you will be prompted to convert it. For more information see (link to section about version compatibility).
NVivo license notes:
Undergraduate student licenses are valid per term. Faculty, staff and graduate student licenses are perpetual.
Each user who has been assigned an NVivo license can activate NVivo on 2 computers. (Note that it can only be used on one device at a time.)
The Faculties of Arts and Health offer NVivo on a virtual computer - see Using NVivo on a virtual machine (below). Contact your Faculty IT group for more information
NVivo will no longer be sold on the IST Webstore
Included in this article:
Request an NVivo License
To obtain an Nvivo license, all Faculty, Staff, Graduate Students and Undergraduate students, please submit the NVivo Request form; please select ‘NVivo License Request’ for the topic you require assistance with and complete the form.
Note for undergraduate students submitting via the form
Undergraduate students are required to provide a rationale for their use of NVivo when requesting a license.
The license will expire at the start of the following term. If they still require a license, they will need to submit a new form if they still need access.
System Requirements
To install NVivo your computer must meet the minimum installation requirements below.
Note: if your machine does not meet the minimum system requirements, please see Using NVivo on a virtual machine (below)
Note: you will need administrative privileges on the computer to be able to install the software. If you don’t have administrative privileges, contact your IST account representative or Faculty account representative for help.
Windows
See Minimum and recommended system requirements to run NVivo Windows
Mac
See Minimum and recommended system requirements to run NVivo Mac
Compatibility
Windows and Mac Compatibility
NVivo on Windows and Mac are separate software applications with different project file formats. It is possible to convert projects between the platforms however, it is recommended that you do not convert between the formats regularly.
For more details, best practices, and information on how to convert projects please see Windows & Mac (qsrinternational.com)
Version Compatibility
NVivo 14 is the newest version of NVivo and was made available to the University in late April 2023. The previous version of NVivo, NVivo 20 (Release 1) is still available upon request.
If you created projects in an older version of NVivo, you will be prompted to convert any older project files that you open because the new version project files have a different format than the previous version. You will need to convert your current files to the new format. It is recommended that you rename the converted files to a new name to the. Be sure to save the converted file to the correct location using the “Browse…” option. If the project file is shared with others, have one person do the conversion and then be sure that everyone switches to using that converted file.
For more information see Version compatibility (qsrinternational.com)
Creating myNVivo account
Once you have been assigned a license, you will receive a welcome email* from Team NVivo (noreply@mynvivo.com) instructing you to create or sign into your myNVivo profile. You must have a profile in order to use the software. A sample welcome email is below.
* If you do not see the welcome email in your inbox, please check your spam/junk folder.
If you already have a myNvivo account login to portal.mynvivo.com with your 8-character UWaterloo username
If you do not already have a myNVivo account please follow the steps below to create your account.
Click on the myNVivo profile link provided in the welcome email to complete your profile.
You will be brought to a webpage where you will need to enter your email. Make sure you enter your 8-character UWaterloo username@uwaterloo.ca (e.g. myuserna@uwaterloo.ca) not your friendly email address. After entering your email, click Send verification code.
You will then receive an email from no-reply@qsrinternational.com containing a verification code.