Webex: Tips and Tricks for Teaching and Meetings

Tip #1: Accessing your Webex Session

Webex Widget on LEARN

Login to LEARN. (For login instructions please refer to the LEARN Help page.)
Click on the desired course.
Scroll down to the Widget named webex and select Click Here. (Refer to How to add the Webex widget to a LEARN Course Homepage for steps on how to add the widget to a course homepage.)
A new tab will open in the web browser. In top left of the screen, you will see “Virtual Meetings”, “Setup”, and “Analytics”. By default, you are on the Virtual Meetings page. To view all upcoming meetings, go to Virtual Meetings page > Upcoming.
To launch the meeting:

Hosts: Select Start to begin the meeting. Note: If you are a host creating a meeting through the widget, always start meetings through the webex widget on LEARN and not on the webex account portal or through the notifications webex sends to your email. This is to ensure that any recordings done during the meeting appear on the widget in LEARN.	Attendees: Select Join to enter the meeting.

Hosts: Select Start to begin the meeting. Note: If you are a host creating a meeting through the widget, always start meetings through the webex widget on LEARN and not on the webex account portal or through the notifications webex sends to your email. This is to ensure that any recordings done during the meeting appear on the widget in LEARN.	Attendees: Select Join to enter the meeting.

Continue to your Webex Session

Before selecting Start Meeting, check to see if the audio connection type is set to Use Computer Audio and use the window to test the camera, speaker, and microphone.

Select the drop-down arrows next to the Mute/Unmute and Stop Video/Start Video buttons for more options and to change the audio/video devices.

Tip #2: Co-teaching in the Webex widget on LEARN

For courses with TAs or multiple instructors, you may wish to add them in as co-hosts to your webex sessions. This ensures that on the date and time of session, the TA/instructor can go in and start the session without having to go in yourself.

Login to LEARN. (For login instructions please refer to the LEARN Help page.)
Select Click Here to enter the webex widget.
Go to the Virtual Meetings tab > New Meeting and create your meeting (refer to documentation on Scheduling with Webex Widget for more information on how to create meetings in the webex widget on LEARN).
Next, go to uwaterloo.webex.com and click on the blue Sign In button located at the top right.
Select Meetings from the left menu.
On the My Webex Meetings page, click on the title of the meeting session to which you wish to add your TA being sure to select the exact name and time of session as created in the widget on LEARN.
Select the pencil icon to edit.
In the Schedule a Meeting section below, enter the email address of the TA/instructor in the textbox next to Attendees.
Select Show advanced options > Scheduling Options.
Select the second option next to Cohosts.
Select Save at the bottom of the page to keep the changes.

Tips to keep in mind:

The person you want to assign as cohost must have a webex account and have logged into their account at least once for you to be able to add them in as a cohost.
Always create, start, and delete meetings in the webex Widget on LEARN.
Edit the title, date, and time in the webex Widget on LEARN.
Further editing (such as adding TAs, selecting more advanced options, etc.) must be done on the webex account portal (at uwaterloo.webex.com).

Tip #3: Correcting/Editing the Recording Transcript

All webex recordings that are saved to the cloud will have an automatic transcript generated for them.

Go to uwaterloo.webex.com and click on the blue Sign In button located at the top right.
Select Recordings from the left menu.
From the list of recordings available on the My Recorded Meetings page, select the title of the recording you want to edit.
On the right side of the screen, you can view your transcript. To edit the text, select the pencil icon next to the line you want to edit and make the changes.
Select Save when finished.