A contact group in Outlook is a grouping of email addresses collected under one name. A message sent to a contact list goes to all recipients listed in the list. You can include contact lists in messages, meeting requests, and in other contact lists.
For Windows: How to create a contact group or distribution list in Outlook for PC
For Mac: Create a contact list or distribution list in Outlook for Mac
As of the end of April 2024, Exchange Distribution Lists have been migrated to Exchange Distribution Groups in Microsoft 365
As of the end of April 2024, Exchange Distribution Lists have been migrated to Exchange Distribution Groups in Microsoft 365
An Exchange Distribution List/Group shows up in the Global Address List (GAL) and is usable to anyone that has access. It also appears as a single recipient to everyone instead of a list of contacts.
To request an Exchange Distribution Group (M365), contact the IST Service Desk with the following information:
Name of the Distribution Group
Username(s) of the owner(s)
Usernames of the members
Whether there should be any restrictions on who can send to the list
Log in to Distribution groups - Outlook Web App (office365.com)
Under Distribution groups I own, double click on the group you would like to edit
Select Membership on the left side of the window.
Add remove members, as needed, using the “+” and “–“ buttons.
Click Save.
Open the Distribution List/Group
In the Outlook Home tab, click on Address Book
Under the Address Book drop down, choose Distribution Lists
Search for the list you own
Double click on it
OR
You can also edit the Distribution List from the To: fields of a message or the Required: field in a calendar event
Right click on the name and choose Open Outlook Properties
Click Modify Members to add/remove members, then click OK
Click Apply then OK.
Related articles appear here based on the labels you select. Click to edit the macro and add or change labels.
Need help?Contact the IST Service Desk online or 519-888-4567 ext. 44357. |
Article feedbackIf you’d like to share any feedback about this article, please let us know. |