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Create a News item
There are two steps to creating a News item. First, the News item page information is added as follows:
From the administration bar, select select Workbench, and then select My My Dashboard.
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In the Content types
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box, select the Add button beside News item.
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Required fields
In the Title field, enter type the page title using sentence case.
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Enter the Date the News item was created.
Enter a Summary.
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Note: The summary is the brief description of the News item that is visible when previewing the item on the News page or in a News item list or News item teaser.
Selecting the Intentionally leave summary blank checkbox means that summary text, like the example summary below, will not appear when the box is checked.
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The Date field will default to today's date and can be changed if required.
Enter a Description of content.
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Note: A Description of content must be brief and concise description of the item’s content. No more than one or two sentences are recommended.
The Description of content is the information blurb which appears when the News item is shared or searched.
Select Draft from the Revision state field.
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Select Save at the bottom of the page.
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Note: To add content to your News item, this can be done via the Layout tab. You can review Block types: Content to view Block options.
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Optional fields
Optional information can be added to News items found under the Edit tab of a News item:
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Media settings can be accessed through the Media drop down. You can add an optional Hero image or Banner image to your post through Media settings.  You can insert an optional Hero image. A |
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Hero image is a full-width image at the top of the page that must be large and high |
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Note: If the |
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, it is recommended that a Full-width image or Banner image be added in the Layout builder |
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You can insert an optional Listing page image. This image is used on the news item listing pages. |
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Select the Audience from the Taxonomies block. Multiple audiences can be selected. The Audience selected will be visible on the News item and listing page.
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Optionally, News items can be tagged with keywords using the News tag(s) field. These tags will display in the tags section of the expanded News item page, and will not appear on the listing page.
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News tags are case-sensitive. For example, "Celebration" and "celebration" would register as two separate News tags. |
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In the Meta tag information for social media sharing/search/etc. block, the Description of content field is mandatory for the page to be published. Enter a brief description of the news item's content, no more than one or two sentences.
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The Associated image is the image used as a thumbnail in social networks and other services. If no image is provided, the University of Waterloo logo will be used. |
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Select Menu settings (found near the top of the right of the page) to Place in site hierarchy if you would like the News item to appear in the main navigation menu. Choosing this option will prompt more fields to add the Menu link title, Description, Parent link and Weight.
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The Menu settings drop down allows you to change whether your News item appears in the menu and how it appears:  Checking Place in site hierarchy box enables you configure how your News item appears in the menu.
Note: The title in the Menu link title field can be different from your event Title.
Note: By default, the Parent link is set to Main navigation.
Note: Lower weights display before higher weights. |
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Scheduling options allows you to select a date and time to change the Revision state of your blog post.  Publish on allows you to select a date that the blog post will publish. Unpublish on allows you to select a date that the blog post will unpublish. |
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URL redirects allows you to add a URL redirect to your event.  |
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The item automatically generates a URL based on the page Title and its place in the site hierarchy. It is best practice to select Generate automatic URL alias for uniformity across your site. To create a custom alias |
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Note: Do not add a trailing backslash (/) to the alias. Replace any spaces with a dash (-). When entering a custom URL make sure it is still reflective of the content that it will be displaying. |
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Under Promotion options, select Promoted to front page to promote the news item to the front page and select Sticky at top of lists to make the news item stay at the top of lists. News item pages default to be promoted to the home page of the website.
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Choose the revision state from the Save as: drop-down menu.
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Select Save.
Note: To change any of the above information, select the Edit tab of the page.
The next step in creating a News item is to configure the Layout of the page and add content. After selecting Save when creating a new News item, the Layout builder will automatically appear.
Always refer to the University of Waterloo Writing Style Guide and Brand guidelines for guidance on style, formatting and grammar.
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Select revision state from the Change to: drop-down menu. It is a good practice to always check the revision state because it will default to the last state chosen.
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From the Layout builder, configure the layout of the News item page by choosing sections (columns), types of content blocks, and adding the News item content in the content blocks. Please refer to
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When the News item is ready to be published, select Published From the Change to: drop-down menu.
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Authoring information allows you to change the author information for the blog post. Authoring information defaults to the user who created the event and when the event was created originally. 
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Promotion options allows you to edit how theeventis promoted.  |
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Page display options allow you to optionally turn off site menus and titles for your News item.  Note: this option should not be used for accessibility reasons. |
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