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These references can be pivotal in securing employment, so managing them effectively is crucial.
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When and how to provide references |
Employers usually ask for references at the time of the interview or shortly afterwards, so it’s a good idea to have a list of them handy for the interview. Typically, they would only be shared if the employer asks for them. It’s best not to clutter up your résumé with a list of them; that way, you save space on your document and respect your referees’ privacy.
References can take several forms:
A form to fill out where you can provide your referees’ information
A reference list using the same header, formatting and font as your résumé (and cover letter if you provided one) to create consistent branding across your documents
For each reference, provide the following information:
Referee name
Current job title, company name
Relationship to you (e.g., former manager at XYZ Company, Co-op supervisor at ABC)
Email address
Phone number
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Who to use as a referee |
Generally, referees, when applying for a job, are expected to be current or recent supervisors at your job or volunteer positions. It is acceptable to use past co-workers as well if they can provide you with a strong reference. Selecting appropriate references is important, so here are some key considerations:
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Ask your referee to write a reference letter or a recommendation for you on LinkedIn. A LinkedIn recommendation will live on your profile page, and you can refer your potential employer to it.
Approach them through email: craft a well-written email explaining your request for a reference letter and what position you are interviewing for. Make it easy for your referee by providing a template highlighting your contributions, achievements, skills gained and the positive impact you had.
Provide a draft: if your reference would prefer communicating via email, offer to write a draft of the reference letter yourself that reflects your strengths and accomplishments. Be sure to leave space for them to personalize it and add their insights and comments.
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Keeping track of references |
Keeping your referees front of mind throughout your job search journey is crucial. Don't just think about them when you're lining up interviews or weighing job offers – they might be called upon at a moment's notice. Staying proactive and nurturing positive relationships with your referees is key.
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Reaching out to a potential referee |
Let your referees know, if appropriate, that you have started the work search process and ask if they would be a referee. It’s important to reach out to them to ask about this (and receive a positive answer) before you give out their contact information.
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Follow up with a thank you note if the referee has provided a reference, whether it resulted in a job offer or not. |
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International experience references |
- What if my referee is from an international experience?
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Does your prospective employer speak or know someone who speaks the same language as your referee?
If your referee doesn’t speak English, would they have access to a translator or an interpreter?
Would somebody else in your referee’s organization be willing to speak on their behalf or help translate an email?
Could your referee write a reference letter and have it translated by a certified translator?
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