When to Change a Greeting
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When callers dial 519-888-4096, they will hear one of the following:
When we are
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open
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Welcome to Campus Wellness.
After Hours
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Thank you for calling Campus Wellness. Please note that we are currently closed.
Special Event (e.g., All-Staff Meeting)
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Thank you for calling Campus Wellness. Please note that we are currently closed for a special event and will reopen at [insert time].
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If caller chooses 1, they will hear the Health Services submenu greeting:
For appointments, press 1 (goes to HS CSR queue x43544)
For referrals, press 2 (goes to Referrals queue x42424)
For payments and outstanding balances, press 3 (goes to Cashier queue x47521)
To cancel an appointment, press 4 (goes to appointment cancellation line x33542)
If caller chooses 1, they will hear the HS CSR queue greeting:
Open – Please stay on the line for the next available CSR.
Should be – Please stay on the line for the next available agent.
Closed – currently Jen’s voice with hours
Should be – Thank you for calling Campus Wellness. We are currently closed, and this line does not accept voicemail. Please call back during our operating hours which are listed on our website at http://uwaterloo.ca/campus-wellness. Thank you.
If caller chooses 2, they will hear the Referrals queue greeting 
:
Open – Pat’s voice
Should be – Please stay on the line for the next available agent.
Closed – Pat’s voice referring to hsdesk 😞
Should be – You have reached the Referrals line at Campus Wellness. Sorry we missed your call. Please leave a detailed message including your name, student ID #, a return phone #, and the reason for your call and we'll get back to you within 24 business hours. Thank you.
If caller chooses 3, they will hear the Cashier queue greeting :
Open – Tasha who mentions hours
Should be – Please stay on the line for the next available agent.
Voicemail (Open or Closed) – no greeting 😮
Should be – You have reached the Finance office at Campus Wellness. Sorry we missed your call. Please leave a detailed message including your name, student ID #, a return phone #, and the reason for your call and we'll get back to you. Or feel free to email us at cw.finance@uwaterloo.ca with your question or concern. Thank you.
If caller chooses 4, they will hear the Cancellation line greeting:
Always Voicemail (Open or Closed) – Dyanne’s voice
Should be – You have reached the cancellation line for Campus Wellness. This line is for appointment cancellations only, and no other messages will be returned or acted upon. Please be aware that your cancellation must occur a minimum of 24 hours prior to the scheduled appointment time to avoid a cancellation fee. Please provide your name, student ID #, the date and time of the appointment, and the name of the provider you were booked to see. Thank you.
If caller chooses 2, they will hear the CS CSR greeting :
Open – Please stay on the line for the next available agent.
Voicemail (Open or Closed) – You have reached Counselling Services at the University of Waterloo. Sorry we missed your call. For our hours, visit our website at uwaterloo.ca/campus-wellness. If this is an emergency, please call 911. If you require immediate assistance, please call Good 2 Talk at 1-866-925-5454. You are welcome to leave a message in our confidential mailbox, including your student ID and phone number and we’ll get back to you at our earliest availability. Thank you.
If caller chooses 3, they will hear the SCO CSR greeting :
Open – Please stay on the line for the next available agent.
Voicemail (Open or Closed) – (currently Pettina) Hello. You have reached the Specialized Care Office at the University of Waterloo. Sorry Sorry we missed your call. If this is an urgent situation, please hang up and call 911 or visit your local hospital’s emergency department. If you are on campus and experiencing an urgent situation, please hang up and dial extension 22222 in order to reach the Special Constable Service. If you require urgent support, you can reach Here 24/7 by calling 1-844-437-3247. You You are welcome to leave a message in our confidential mailbox, including your name, student ID #, and phone number and we’ll get back to you at our earliest availability. Thank you.
If caller chooses 4, they will be redirected to the UW main line.
If caller chooses 5, they will hear the ROI greeting :
Always Voicemail (Open or Closed) – Melissa Craig’s voice referencing HIS
Should be – You have reached the confidential voicemail for Campus Wellness Release of Information. If you are a student requesting records, please leave your name, student id #, and specific details about what you are requesting. If you are an outside facility requesting records, please leave your facility name, your name, and a return phone number where we can reach you. All calls will be returned within 24 business hours.