Page Comparison

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Note that an initialization message for an event will only be posted if it is one of the next 10 events and the event’s start date is the next calendar day. Once these messages are posted, you can click on the “Initialize” button for the event you want to configure and a modal will pop up to display your configuration options:

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Meeting Location: The location of the meeting that will be displayed in the reminder. Defaults to “E5 2001”

Meeting URL: The URL for the meeting, e.g. if it is a video call, that will be displayed in the reminder. Defaults to Waterloo Rocketry’s “bay_area” Jitsi room

Main Channel: The channel that the meeting reminder will be posted in.

Additional Channels: Channels other than the main channels that users that are part of should be notified of the meeting.

Agenda Items: Agenda items for the meeting that will be displayed in the reminder.

Notes: A short note for the meeting that will be displayed in the reminder.

Alert Type: Select how the meeting reminder will alert users:

• Alert single channel: This will post the meeting reminder to the main channel with an @channel prepended to it and direct message all single-channel guests that are in the specified additional channels. This is the default option.

• Alert: This will repost the message to all the selected channels with an @channel prepended so that all users in the channels are notified. The most disruptive option as it pings all users in the selected channels, pinging them multiple times if they are in more than one of them. Use with care.

• Copy: This will post the reminder to all the selected channels.

Once you have configured the meeting as needed, you can click on the “Submit” button to save your changes and initialize the calendar event. You can confirm this by checking the description of the event in Google Calendar, which should look like this:

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If this is a reoccurring meeting and you have opted to initially create a single event to initialize with, you can now edit the calendar event and configure it to repeat.

Editing Events After Creation

If you would like to edit a meeting’s details after it has been initialized, you can do so by using the /meeting edit

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command.

To edit a meeting, ensure that it is the next upcoming meeting for the channel it has configured as the Main Channel and execute the /meeting edit command in that main channel. The Meeting Editor modal will then pop up. This is the same modal that appears when the /initialize command is executed, and thus the instructions from that section can be applied here.

Note that the /meeting edit command can only edit the next meeting for the channel it has configured as the Main Channel. To edit meetings that are further in the future, you can delete the meeting’s description from the Google Calendar event and reinitialize it, or attempt to change the meeting description text manually.

Troubleshooting

[note that the #minerva-logs channel exists]

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[remove the event description and reinitialize it]

The /initialize or /meeting edit commands aren’t working

• Manually edit the contents of the calendar event description