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Presently, Minerva sends two reminders for all meetings: one six hours in advance and another five minutes in advancebefore meeting start. These reminders can optionally include a list of agenda items to provide an overview of the event. In addition, the six-hour reminder automatically includes message reactions that can be used gauge event turnout. This can be seen below:
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If it has not already been done, start off by creating an event that you would like to get notifications from Minerva for on the Waterloo Rocketry Google Calendar. If this is a reoccurring meeting, it is recommended that you create a single meeting, initialize it through Minerva, and then modify it to be reoccurring so the meeting metadata is duplicated between calendar events.
2. Invite Minerva to the channels that you would like it to notify in
In order for Minerva to be able to send reminder to a channel, it must be added to that channel. This can most easily be done by mentioning Minerva in the channel (i.e. sending a message to the channel with @minerva in it) and then selecting the option to invite it to the channel when prompted.
3. Initialize the calendar event using the /initialize command
To initialize a Google Calendar event for use with Minerva, execute the /initialize command
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…from any text channel that Minerva is in. You will then receive a message notifying you that initialization messages, messages that contain a button which you can click to initialize and configure the meeting, have been sent:
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These initialization messages can be found in the #minerva-log channel, and look something like what’s shown below:
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Note that an initialization message for an event will only be posted if it is one of the next 10 events and the event’s start date is the next calendar day. Once these messages are posted, you can click on the “Initialize” button for the event you want to configure and a modal will pop up to display your configuration options:
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If this is a reoccurring meeting and you have opted to initially create a single event to initialize with, you can now edit the calendar event and configure it to repeat. Doing so after initializing the event will ensure that the event metadata will be copied to all following reoccurring meetings.
Editing Events After Creation
using /meeting edit
Edits the next upcoming meeting
Troubleshooting
[note that the #minerva-logs channel exists]
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