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LHS-1621 (also known as the Sun Life Auditorium) has a podium computer and an Audio Visual (AV) control panel that is used to control the projector, video camera, microphone and document camera.
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Please contact any member of the Health Computing Office for assistance or to have a demonstration of how the room works.
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Select the right presentation mode: If you arrive and system is powered on, it is recommended that you select the Switch Mode option to get back to the start to make sure the room is in the right mode.
Send the Laptop or PC (Podium Computer) image to the screen and Preview monitor: Select the Laptop or PC option on the lower menu (if it doesn't appear, slide the scrolling menu to the right or left until the Laptop option appears).
The control panel will then show the available options for displaying the computer image (see below): Projector, Preview Monitor as well as Classroom sound (for audio). When you have chosen the options you want (turned red x to green checks), hit the "Send" icon to send the screen and/or audio to the selected devices.
For laptop only, choose the input that matches what you have connected (see below): HDMI (middle) carries audio and video, VGA (right) carries only video so you will need to select the audio jack also (and have it connected to the headphone output on computer). Tap the appropriate connection.
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If you need to use speaker notes – you will need to use a laptop or print them out (the podium computer will not display speaker notes).
If you are using the podium computer (recommended), be sure to have your mobile device handy to respond to Duo 2-factor prompts during login
If you just want to record the lecture and not actually live stream:
Teams: Go to the Calendar option and select “Meet now” (upper right). Give your meeting a name and click “Start meeting”. Dismiss/Close the “Invite people to join you” dialog, set your camera preference, Start recording under the more options (…) and share your screen. When done, stop sharing and stop the recording under more options (…)
Webex : Click on “Start a Meeting”. Confirm that the camera and audio are the room USB. Click Record and choose the Record in Cloud option (click the red record button). Then click the Share button on the toolbar and choose Screen1. When done click the Record button again and choose Stop
Zoom: Click on New Meeting, Join with Computer Audio. Confirm the camera and audio are the room USB. Click record and then Share Screen. When done click the Record button again and choose Stop
Note for Mac laptops: If you plan to present your desktop in an online meeting, you should disable the HDCP option on this connections screen. If you forget, your online viewers may see a green or blue screen instead of your shared content. Instructions under Starting your Presentation
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