Tool | What is it | Focus | Important considerations |
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SharePoint Online | A file and information management tool | Document creation and sharing | Site members are fluid and will likely change or site members are from across campus and access unique portions of the site based on role Different access permissions are required for content e.g. a small group will edit and a larger group has read-only access Document management tools are desirable Documents will go through constant revision and change Chat/direct messaging functionality not required
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Teams | Communications and file collaboration platform encouraging group member interaction | Communication and sharing | Team members are defined and consistent Discussion via channels is important to the group Collaborative approach to document creation and sharing desired Content is planning/project related and will be shared via other methods once completed For collaborations with a defined goal, the content will not be required after that time
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OneDrive | Microsoft online storage solution for individual accounts | Storing and managing personal working files and content | Sharing is short-term for creating and reviewing initial working drafts and proposals; later moved to a Teams or SharePoint Online site A small ad-hoc group needs access for collaboration via email or O365 applications such as Word or Excel The OneDrive content is not required for the ongoing work of others in your team or unit If the content is lost, there would be no operational impact on the business of the University of Waterloo Note: OneDrive is a personal SharePoint Online site
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